We value your privacy. That means we will only process personal data in accordance with applicable data protection law, including the Swiss Federal Data Protection Act of 19 June 1992 (DPA), the totally revised Data Protection Act valid from 1 September 2023 and, where relevant, the EU General Data Protection Regulation (GDPR).
How can you contact us?
If you have any questions regarding the processing of your personal data or if you wish to exercise your rights as a data subject, you can contact our office at info(at)swisscollegeofsurgeons.ch.
What personal data do we collect and process?
The following types/categories of data may be collected, processed and used by the Swiss-MIS:
- Personal master data (e.g. surname, first name, address, date of birth)
- Application data (e.g. CV, training certificates and letter of motivation)
- Communication data (e.g. telephone, email address)
- Contract master data (e.g. contractual relationship, product or contractual interest)
- Contract accounting and payment data (e.g. salary, travel expenses, etc.)
- IT usage data (e.g. user ID, passwords and roles)
- Bank details (e.g. account details and credit card number)
Personal data is data that can be used to identify you or that we can otherwise attribute to you. We process the personal data that you provide to us voluntarily, namely when you communicate with us via email, our contact form, by telephone or other channels.
How and for what purposes do we generally use your data?
We use your personal data to manage our relationship with you as a customer, for communication purposes and to keep our contact information up to date.
When do we share your data with third parties?
We will not sell your personal data or otherwise disclose it to third parties without your consent. The Swiss-MIS may also engage service providers in the processing of data, management of the website or for other matters, and in the provision of the products and services you have requested. The service providers concerned will be required to maintain the same level of security and data protection as the Swiss-MIS.
In addition, your data may be disclosed if the Swiss-MIS is obliged to do so by law, by the authorities or by the courts, or if this is necessary to enforce legal claims.
How do we protect your data?
We use adequate technical and organisational measures, including the use of an SSL (Secure Socket Layer) procedure to encrypt data transmission, in order to protect your personal data against loss and unauthorised access. We regularly review our security policies and procedures to ensure that our systems are secure.
How long do we keep your data?
We retain your personal data for as long as is necessary for the purposes for which it was collected, for as long as we are required to do so by law or for as long as we have a legitimate interest in retaining it (e.g. as evidence or for IT security purposes).
How do we use your data in relation to the newsletter?
For our newsletter, we collect your personal data consisting of: salutation, first and last name, language, country, company and email address. We use the data collected exclusively for distribution and personalisation of the newsletter. We do not share this data with third parties without your consent.
We use the MailXpert tool for sending the newsletter, which is hosted by mailXpert GmbH, 8050 Zurich, at their own data centre in Switzerland. By subscribing to the newsletter, you agree to the transfer of data to mailXpert GmbH.
In MailXpert, your newsletter data is linked to your contact data from project enquiries and existing relationships.
If you no longer wish to receive newsletters from us at a later date, you can revoke your consent at any time.
How do we use your data within the scope of email communication?
If you contact us by email, the personal data you send us will be stored. We do not share this data with third parties without your consent. We collect the data only to process your requests.
You should note that data transfer via the internet (e.g. via email communications) may represent a security vulnerability. It is not possible to completely protect data against access by third parties.
Most browser software is configured to accept cookies automatically. However, you can instruct your browser not to accept cookies or to prompt you each time before accepting a cookie from a website you visit. You can also delete cookies on your computer or mobile device by using the corresponding function in your browser software. If you choose not to accept our cookies, you may not be able to see certain information on our website and may not be able to use some features designed to enhance your visit.
How do we use web analytics tools?
We use Google Analytics as a web analysis tool in order to constantly improve and optimise our web offer. It provides us with statistics and charts that give us information about how our websites are used. This website usage data is transferred by Google Analytics with a shortened IP address to servers abroad, which prevents the identification of individual devices. In sharing this data with Google, we rely on the standard contractual clauses approved by the European Commission. The IP address transmitted by your web browser in the scope of Google Analytics will not be combined with other data held by Google. Google Analytics will only disclose this data to third parties on the basis of legal regulations or within the framework of a data processing contract.
You can also prevent the collection of data regarding your usage of the website generated by cookies and its transmission to and processing by Google by downloading and installing the browser plugin from the following link (http://tools.google.com/dlpage/gaoptout).
If you do not want the provider to collect data about you via cookies, you can select the “Block third-party cookies” function in your browser settings. Your web browser software will then not send cookies to the server for content embedded by other providers. Enabling this setting may also prevent other functions on our website from working.
How do we use social media?
We use LinkedIn, Facebook, Instagram and Twitter to communicate with you and tell you our news.
When you visit our social media accounts your data may be automatically collected and stored for market research and advertising purposes. This data is used to create usage profiles based on pseudonyms. These usage profiles can then be used to activate advertising on and off the platforms to address your presumed interests. Cookies are generally used on your device for this purpose. These cookies store information about visitor behaviour and user interests.
Detailed information on the processing and use of data by the providers on their pages, as well as contact details, information about your rights and settings you can adjust to protect your privacy, in particular opt-out options, can be found in the data protection notices of the providers linked below.
What rights do you have with regard to your personal data?
You have the right to obtain information about your stored personal data at any time, to request the surrender or transfer of your stored personal data, to correct and supplement your personal data, to request the restriction of the processing of your personal data, and you have a right to data portability. In addition, you can revoke your consent at any time and object to the processing of your personal data. You can also request the deletion of any of your personal data that is not required by us for the provision or processing of services, is necessary for the assertion, exercise or defence of legal claims or that must be retained due to legal requirements. Finally, you have the right to complain to a supervisory authority.
When can you object to data processing or revoke the consent given for this purpose?
If your personal data is processed on the basis of legitimate interests, you have the right to object to the processing of your personal data if there are grounds for doing so that arise from your particular situation or if the objection is directed against direct marketing. In the latter case, you have a general right of objection, which we will respond to without the need for you to provide details of a particular situation.
If your personal data is processed on the basis of your consent, you can revoke this consent at any time with effect from the time of revocation.